Marino

Our annual assembly matters for two reasons. First, it’s where we reset shared priorities and make governance decisions in public, not in side conversations. Second, it’s the moment we can turn member energy into concrete work by approving a small set of funded projects that volunteers can actually deliver.

This proposal bundles the assembly logistics with a lightweight participatory budget. That combination is intentional: it shows how Concorder can handle real governance and real action in one place. The meeting date and venue affect attendance and accessibility, so they are treated as real choices. The project funding decision uses a clear approval-style approach so the association can see what is widely supported and what needs rework.

The venue that best supports accessibility and discussion

Which two member-led projects should receive funding first

Total available: €18,000. The intention is to fund two projects that can start within weeks of the assembly and report progress publicly.

Vote on the date and venue options, then evaluate the projects. Use comments to suggest sharper scopes, partnerships, or volunteer capacity constraints that the board should factor in.

Annual assembly 2026: set the meeting and fund two projects

Most associations don’t fail because they lack ideas. They fail because a small number of people carry too much, for too long, and eventually disappear. When that happens, the rest of the group loses momentum, new volunteers hesitate to step in, and the work that once felt meaningful starts to feel heavy.

A “volunteer wellbeing policy” sounds formal, but the goal is simple: protect energy, set expectations, and make it easier for more people to contribute without burning out. This proposal asks us to adopt a lightweight set of norms we can actually follow, not a document that sits in a folder.

We will choose a policy package, and then decide how we want to handle workload visibility and handoffs. The outcome should be practical: something the board and project leads can apply immediately.

Too much work hidden in private chats or in one person’s head

Projects without clear owners, timelines, or end points

New volunteers not knowing where to start

Comments are important here. If you’ve felt overloaded, or you’ve hesitated to volunteer because you feared it would never end, say so. That’s the signal we need to design a healthier culture.

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Annual assembly 2026: set the meeting and fund two projects

Volunteer wellbeing: adopt a simple policy that prevents burnout