Marino

Context: increase turnout by choosing a date and a workable meeting format

Annual General Meetings (AGMs) are where owners can ask questions, review the financial picture, and hold the board accountable. In practice, participation often depends on two choices: when the meeting happens and how it’s held.

This proposal uses Concorder to organize participation while keeping an accessibility option for owners who do not have reliable devices or internet access. The default format can be fully remote via Concorder, but the condo can also provide an in-person support room hosted by the property administrator/manager for those who need help joining or voting.

The goal is to improve owner engagement and reduce friction around major decisions (budgets, contracts, repairs) by selecting a date early and agreeing on a meeting format that is transparent and inclusive.

Date: select the AGM date(s) you can realistically attend.

Format: choose whether the AGM is fully remote on Concorder or hybrid with an in-person support room for owners without digital access.

Use comments to flag accessibility needs, preferred start times, and any translation or captioning requirements.

Condo AGM planning: set the meeting date and format

Context: a big repair bill meets real-world condo finances

Many condo communities reach a moment when planned reserve funding is not enough to cover a major repair or an unexpected cost spike. In those cases, boards often consider a special assessment: an extra one-time charge added to owners’ common expenses to cover a shortfall or a large, one-off event.

This proposal is designed for a condo corporation / shared building community that is facing a significant repair project (for example building envelope, balconies, or other capital work) and needs a clear, member-facing decision. The goal is to pick a financially responsible path that protects safety and long-term property value, while keeping payment shocks as manageable as possible for residents.

Reserve planning is meant to reduce the need for sudden supplemental funding, but reserve studies and funding plans are only effective if they are kept current and used as a practical roadmap. Where a repair project outpaces available reserves, the community must decide whether to proceed now with a special assessment (and how to structure it) or to defer and accept the risks of delay.

Decision 1: Do we proceed with the repair project now or defer?

Decision 2: If we proceed, what funding approach should be used (reserve drawdown, special assessment, or a blended approach)?

Decision 3: Which reserve-planning improvements should be adopted to reduce the likelihood of repeat special assessments?

Use comments to attach your building’s reserve-study summary, engineer’s scope outline, and any legal requirements in your jurisdiction. Keep discussion evidence-based and focused on sustainability: what keeps the building safe, financially stable, and fair to owners.

Condo special assessment vote: fund major repairs or defer?

Our elevator is becoming a recurring problem: small failures are more frequent, downtime is harder to predict, and the user experience is drifting away from what residents consider acceptable, especially for older residents and families with strollers. We have two competing risks. If we postpone too long, we risk a major breakdown that forces an emergency decision at a worse price. If we overreact, we may commit to an expensive scope that goes beyond what the building truly needs.

This proposal frames the decision as a choice between three realistic modernization packages. Each package comes with a different work window, because timing is not a detail here: it changes disruption, temporary accessibility measures, and contractor availability. The goal is to approve a direction and a timetable that the administrator can translate into contracts and resident communications.

The modernization scope (from targeted upgrade to full replacement)

The execution window (works timing is part of the choice)

The resident protections and service guarantees that should be written into the contract

Reliability and long-term maintenance cost

Downtime risk during works and the need for temporary support

Warranty strength and spare-parts availability

Noise, dust, and daily building logistics

Vote on the package you find most reasonable, then choose the protections that matter most to you. Comments are especially useful if you have constraints such as medical needs, mobility issues, or specific periods when downtime would be particularly difficult.

Elevator modernization: choose a works plan and timetable

After heavy rain, our basement and storage areas have shown signs of water intrusion. Sometimes it’s minor dampness, sometimes it’s standing water near the lowest points. Even when damage looks small, it can create mold risk, ruin stored items, and shorten the life of electrical and mechanical systems. The question is how far we want to go now, and how much we want to rely on “wait and patch” versus a more durable fix.

There are a few realistic pathways. One is to manage water actively with pumps and sensors. Another is to improve drainage and backflow protection so water is less likely to enter in the first place. The most extensive path is full waterproofing of vulnerable walls and joints, often the most disruptive but also the most definitive.

We are choosing an investment approach for flood risk reduction, including indicative budgets, and also agreeing on how costs and responsibilities should be handled. This proposal intentionally separates “what we do” from “how we govern it”, because a technically good solution can still fail if maintenance and accountability are unclear.

How quickly we can reduce risk before the next intense rainfall

Long-term reliability and maintenance burden

Disruption during works and access limitations

Insurance implications and documentation for claims

Comments are useful here, especially if you’ve observed where water enters, when it happens, and whether it correlates with specific drains or courtyard areas.

Public proposals about condominium

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Public proposals tagged condominium

Condo AGM planning: set the meeting date and format

Condo special assessment vote: fund major repairs or defer?

Elevator modernization: choose a works plan and timetable

Basement flood risk: sump pump, drainage upgrades, or full waterproofing?